Job Description

Our client, a growing global investment firm is looking for an experienced Executive Assistant to support a team of Investor Partners at their NYC office. The ideal candidate is a team player with the ability to multi-task and make decisions in a fast-paced environment, demonstrating a sense of urgency and attention to detail across all tasks. This position will provide high-level EA support including traditional duties such as calendar, travel, expenses, ad hoc projects and more. The successful candidate will have at least 5+ years of corporate admin experience and will have stellar computer and interpersonal skills. This role is hybrid 4 days on-site.

RESPONSIBLITIES

• Managing calendars and scheduling; working heavily with other EAs to coordinate internal and external meetings
• Coordinating domestic and international travel
• Handling data entry and reporting as needed via internal systems
• Tracking and organizing monthly expenses
• Supporting Senior Leaders / Department involvement in initiatives to improve client service
• Facilitating / preparing agenda and materials for Senior Leader-led internal meetings and various committees and forums regarding client coverage
• Collaborating with managers and Senior Leaders to identify improvement areas and implement best practices
• Completing ad-hoc projects as assigned on behalf of Senior Leaders / department
• Providing administrative backup support to the Executive Assistant Team including support to the Executive level offices as needed

REQUIREMENTS

• Bachelor’s degree required
• Minimum of 5 years’ experience in an administrative role
• Excellent computer skills, familiarity with Microsoft Office suite, previous experience using a CRM program a plus
• Strong organizational skills and the ability to produce work that is thorough, meticulous and highly accurate
• Friendly, upbeat, pleasant demeanor
• Excellent verbal and written communication skills
• Experience booking complex, global travel
• Knows when to ask questions with a heightened sense of urgency and the ability to maintain confidentiality in all aspects of job responsibilities
• Proactive problem-solving abilities
• A “no task is too small” attitude
• Ability to handle changing demands in fast-paced environment with strong multi-tasking skills
• Ability to take initiative and work independently while demonstrating strong teamwork

SALARY
$110-115K base (DOE) + paid OT + discretionary bonus opportunity + benefits + perks

HOURS
8:30am – 5:30pm
4x a week on-site

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